Thursday, January 22, 2026
How MSI Americas, a global IT services provider, partnered with Brain Station 23 to streamline procurement, finance, and HR operations for scalable growth.
MSI Americas, a global IT services and consulting provider, operates under a "Resources as a Service" model to deliver tailored solutions across regions.
Despite their expertise in optimizing resources for clients, they faced their own operational hurdles in procurement, expense tracking, and governance. To tackle this, MSI Americas partnered with Brain Station 23 to implement a comprehensive Odoo ERP solution.
This transformation didn't just replace fragmented systems—it streamlined operations, improved governance, and positioned MSI Americas for a new era of scalable growth.
With a diverse client base and a complex service delivery model, MSI Americas needed an agile system to replace manual workflows. Key challenges included:
These challenges posed genuine risks to budget control and timely project delivery, impacting overall operational efficiency.
Figure 1: Integrated ERP Strategy Visualization
The Brain Station 23 team adopted a phased approach to minimize disruption. By combining standard Odoo modules with targeted customizations, we built a system that specifically addressed MSI Americas' unique workflows, including complex approval matrices and localization for accounting compliance.
We revamped the entire purchasing lifecycle. The new system includes Purchase Agreements, multi-quotation options, and rigorous approval workflows.
Vendor onboarding was automated to ensure compliance, giving MSI Americas complete transparency and control over their supply chain and vendor relationships.
To eliminate manual errors, we integrated vendor bills, payment terms, and tax structures directly into the system.
Localization setup ensured accounting compliance, while seamless integration with projects and purchases allowed for accurate real-time financial reporting and exchange rate calculations.
We introduced portal forms for expenses and employee-wise cash disbursement, linking them directly to budgets.
On the HR side, Recruitment, Appraisal, and Leave Management modules were deployed, automating previously manual tasks and providing management with better visibility into team performance and availability.
A key focus was governance. We built custom approval matrices and notification systems to ensure every requisition and expense is vetted.
Project management was integrated with requisitions and sales, allowing for granular tracking of project costs and timelines, enabling data-driven decision-making.
The Odoo ERP implementation has positioned MSI Americas for sustainable growth. By moving to a unified platform, they have achieved:
Operational Clarity: A single source of truth for core business functions, reducing silos and communication gaps.
Scalability: The modular nature of Odoo ensures the system can grow alongside the company, supporting future expansion and additional modules as needed.
Compliance Readiness: Improved governance and automated workflows have significantly reduced compliance risks and manual overhead.
“By aligning technology with business objectives, we enabled MSI Americas to achieve operational excellence and prepare for the next stage of growth.”
nopCommerce & Odoo Certified Developers
nopCommerce & Odoo
MVP
